1241-Human Resources Analyst

Company Description

Classification: 1241 Human Resources Analyst

Status: Full-Time

Appointment Type: Temporary Exempt (TEX) What does this mean?-

Application Opening: Tuesday, July 1, 2025

Application Deadline: by 11:45pm on Tuesday, July 29, 2025

Compensation: $95,524-$140,660 / Annually

Recruitment ID: RTF0153362-01157624

Section/Unit: Human Resources

Work Location: 555 7th Street, San Francisco, CA

Work Schedule: M-F/8 AM to 5 PM

This is a Temporary Exempt (TEX) Category 18- Limited to two (2) years duration

Company Description

The Public Defender’s office provides legal representation to persons charged with a crime in San Francisco who do not have the financial means to retain their own counsel. Each year, the office serves approximately 20,000 people. The San Francisco Public Defender’s office is a nationally recognized model of public defense. The Public Defender provides legal staffing for each of the misdemeanor and felony preliminary hearing and trial courts, the Mental Health and Youth Defender Unit divisions, the Community Justice Center, Domestic Violence Court, Behavioral Health Court, Veterans’ Justice Court, Drug Court, Intensive Supervision court, Parole Court, Young Adult Court, and Extradition.

Job Description

Appointment Type: Temporary Exempt (TEX) – Category 18 – Limited two (2) years duration

Under general direction in the San Francisco Public Defender’s Office, performs a variety of human resources functional areas including recruitment and examinations; classification and compensation; employee and/or labor relations; and human resources operations.

The Human Resources Analyst will be in a generalist role and or perform duties in multiple areas but not limited to those described below.

Recruitment and Examinations duties include assisting with recruitment and evaluating the skills of candidates to hire a highly qualified workforce.

• Key duties include preparing candidate friendly job advertisements, processing job applications, and constructing, administering, and scoring examinations.

Human Resources Operations duties include ensuring employees have a smooth and efficient experience when they join, move within, and/or leave the department workforce.

• Key duties include processing new hires through interviews and onboarding activities, facilitating employee transfers, separating employees through layoffs when necessary, and assisting with administering fair and consistent employee discipline.

Classification and Compensation duties include helping the department achieve our equity and wage parity goals by conducting investigations and surveys concerning the duties, responsibilities, qualifications, and salaries of City jobs.

• Key duties include conducting field or desk audits of the work performed by City staff, recommending changes to class specifications to reflect current job requirements, and conducting and evaluating wage surveys.

Employee and/or Labor Relations duties enhance the City’s goal to provide a fair and welcoming work environment by ensuring consistent compliance with the City’s collective bargaining agreements.

• Key duties include assisting in negotiating resolutions to grievances, investigating complaints of serious employee misconduct, and conferring with employees, department leadership, and labor representatives about how best to apply employment regulations.

• Key duties include managing and coordinating the department’s various types of leaves, reasonable accommodations, and workers compensation.

Current City policy allows for limited hybrid work schedules.

Please note that the PDR HR Analyst may be required to perform the full range of duties as listed in the class specification.

Working Conditions:

• The duties of this class are performed in a fast paced, high volume environment with frequent interruptions.
• This position is located at 555 7th street, San Francisco, cross streets of Bryant and Brannan, near the Hall of Justice and the Jails.
• Our worksite/building/office is open to the general public.

Qualifications

Applicants must fully meet the minimum qualifications by the final filing deadline unless otherwise stated:

Education:

Possession of a baccalaureate degree from an accredited college or university.

Substitution:

Education Substitution - Verifiable professional human resources work experience in one or more of the following areas may substitute for up to two years of the required education on a year-for-year basis: recruitment and selection; classification and compensation; employee and/or labor relations; benefits administration; human resources operations; diversity, equity, and inclusion; and personnel training. (One year of experience will be considered equivalent to 30 semester or 45 quarter units of college coursework.)

Desirable Qualifications:

• Highly organized, with great attention to detail and meticulous
• Eager to learn, self-motivated and able to work both independently and collaboratively.
• Ability to meet constantly changing deadlines; juggle multiple and high-volume competing priorities/assignments simultaneously
• Ability to analyze and make logical and independent decisions and/or provide recommendations for decision
• Excellent judgment in handling confidential personnel issues appropriately and sensitively
• Ability to positively handle challenges and face difficult and stressful situations
• Ability to communicate clearly and concisely both orally and in writing 
• High proficiency in Microsoft applications such as Word, Excel, Access, PowerPoint, and Outlook
• Knowledge of the City and County of San Francisco (CCSF) Civil Service Rules in relation to examinations/eligible lists, certifications/referrals, leaves, appointments and separations
• Knowledge of Collective Bargaining Agreements (CBA) and Memoranda of Understanding (MOU) application
• Experience in Post Referral Selection Process (PRSP), using applicant tracking systems such Smart Recruiters (new), and the PeopleSoft HRIS systems software
• Experience administering examinations in a City and County government setting

Verification of Experience and/or Education

Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Selection Procedures

Applications will be screened and evaluated for qualifying experience. Additional screening mechanisms may be implemented in order to determine candidate’s qualifications. Only qualified candidates whose experience best meets the needs of the position will be selected to continue on to additional steps in the selection process, which may include an interview. Applicants meeting the minimum qualifications are not guaranteed advancement. Qualified applicants with disabilities requiring reasonable accommodation in the selection process must contact the Agency by phone at (415) 554-6000 or, if hearing impaired at (415) 554-6015 (TTY).

Additional Information

All your information will be kept confidential according to EEO guidelines.

• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Seniority Credit in Promotional Exams [required for Combined, Promotive, Entrance
• (CPE) Exams only]
• Right to Work
• Copies of Application Documents
• Diversity Statement

HOW TO APPLY

Submit application through SmartRecruiters by the filing deadline of 11:45pm on Tuesday, July 29, 2025 and include the followings as an attachment to your application. 

1. Resume
2. Experience and/or Employment Verification to show and support that you meet the minimum qualifications.

Note: Employment Verifications should be on a company letterhead with the job title, dates of employment, full time or part time, job duties, and with a wet signature by your direct supervisor or Human Resources representative.

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the Announcement: Job Code & Title
• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email bout this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-t0-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

If you have any questions regarding this recruitment or application process, please contact the recruitment analyst, Stephanie Aquino at [email protected]

All your information will be kept confidential according to EEO guidelines.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.