Operations Project Manager, Nonprofit Facilities and Infrastructure

The facilities Operations Project Manager (OPM) is a hands-on, results-oriented leader responsible for driving the successful execution of critical agency infrastructure projects. Reporting directly to the Director of Operations, you will serve as the primary leader for the organization’s upcoming administrative office relocation and the ongoing modernization of our childcare facilities and playgrounds across San Francisco. This role requires a unique blend of logistical precision, vendor management expertise, and collaborative diplomacy. You will ensure that our physical environments are safe, compliant, and optimized to support our mission of serving children and families, all while keeping projects on time and within budget.

Primary Responsibilities

• Flagship Project Management: Lead the end-to-end execution of the agency-wide administrative office move scheduled for Fall 2026, including space planning, IT coordination, logistics, and staff transition communication.
• Facility & Playground Modernization: Manage the continuation of multi-site facility upgrades, ensuring playground renovations and building improvements meet all safety standards and programmatic needs.
• Vendor & Contractor Oversight: Act as the primary point of contact for external vendors, architects, and contractors; manage the bidding process, negotiate contracts, and ensure high-quality delivery of services.
• Cross-Functional Collaboration: Partner with Program Directors, IT, and HR to ensure facilities projects integrate seamlessly with daily operations and minimize disruption to early learning and community engagement services.
• Budget & Timeline Accountability: Track project expenditures against budgets and maintain detailed schedules, providing regular status updates and risk assessments to the CFO.
• Compliance & Safety: Ensure all facility upgrades and move-related activities adhere to San Francisco building codes, Title 22 licensing requirements, and ADA standards.

Required Knowledge, Experience & Skills

• Experience: 5+ years of experience in project management, facilities management, or operations. Proven track record of managing physical office moves and/or construction and renovation projects is essential.
• Education: Bachelor’s Degree in Business, Project Management, Construction Management, or a related field or equivalent working experience.
• Vendor Management: Masterful ability to manage external contractors and vendors, including the ability to read technical drawings, interpret contracts, and hold partners accountable to timelines.
• Technical Proficiency: Skilled in project management software (e.g., Asana, MS Project, or Smartsheet) and proficient in budget tracking and reporting using Excel.
• Logistical Expertise: Demonstrated ability to manage complex "moving parts" in an urban environment like San Francisco, including navigating local permitting and logistics.
• Communication: Exceptional interpersonal skills to build partnerships across the organization, ensuring staff feel informed and supported during transitions.

Core Competencies

• Operational Command: Exceptional skill in translating high-level project goals into actionable, compliant, and efficient daily plans.
• Adaptive Problem Solving: The agility to respond to unexpected site delays or shifting timelines with grounded, decisive action.
• Detail Orientation: A meticulous approach to project specs, ensuring that every playground bolt and office outlet meets the required standard.
• Relational Leadership: The ability to influence and lead "without authority," working effectively with internal teams and external partners to get the job done.

Physical and Cognitive Demands

Note on Essential Functions: The following physical and cognitive requirements are necessary to perform the essential functions of this position. Wu Yee Children’s Services is committed to diversity and inclusion; reasonable accommodations will be made to enable individuals with disabilities to perform these essential functions.

• Communication: Must be able to effectively exchange information and negotiate with vendors and diverse internal stakeholders.
• Physical Activity: Frequently required to travel between multiple program sites within San Francisco; must be able to move through active construction or renovation sites; must occasionally move or transport items (e.g., boxes or equipment) weighing up to 50 pounds.
• Vision/Sensory: Must be able to perceive and analyze data in various formats and observe environment safety and project quality at field sites.
• Environment: Must be able to function effectively in environments ranging from a professional office to active childcare centers and outdoor construction zones.
• Cognition: Regularly required to identify, analyze, and solve complex logistical and financial problems under tight deadlines.

Benefits & Compensation:

• The pay range for this position is $88,760 to $142,020. A new hire generally starts between $88,760 and $115,390. The final salary offer will be determined after reviewing relevant factors, including but not limited to skills sets, relevant experience, internal equity, and other business and organizational needs
• Fully paid employee health, dental, and vision
• 403b with matching contribution after 1 year
• 14 holidays, 15 days vacation, and paid sick leave
• Employee child care slots at reduced tuition on an as available basis
• Lots of opportunities for advancement across the organization
• Extensive paid training and professional development

NOTE: This description is not intended to be construed as an exhaustive list of duties, responsibilities or requirements for the position. This position may change or assume additional duties at any time. The employee may be requested to perform different and additional duties as assigned.

Wu Yee Children’s Services conforms to all the laws, statutes, and regulations concerning Equal Employment Opportunities and Affirmative Action. We promote diversity and urge women, minorities, individuals with disabilities and veterans to apply to all of our job openings. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records to apply for any open position in which they feel qualified. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, genetic information and testing, family and medical leave, sexual orientation and gender identity or expression, protected veteran status, or any other characteristic protected by law.

Wu Yee Children’s Services is an equal opportunity employer.