Summary:
The Facilities Coordinator & Mobile Clinic Driver is a dual role that encompasses facilities management and our mobile dental clinic. The position maintains secure and well-functioning work environments in all clinical locations, oversees all activities inside a building and on our premises, making sure that health and safety standards are met, arranging for repairs when needed, and where necessary, runs facilities software systems. As the Mobile Clinic Driver, this position is responsible for the daily safe operation of the mobile dental van that provides care to Marin County schools and communities. This includes routine equipment inspection, maintenance and safety of vehicles.
Essential Duties and Responsibilities:
Facilities:
- Promptly respond to requests for maintenance and repair for all facilities in Marin City, Bayview, and San Rafael to maintain their appearance, function, and reliability. Responses must be incorporated into positive customer service.
- Conduct regular furniture maintenance and resets to maintain the appearance, function, and reliability of indoor and outdoor working spaces.
- Check rooms and common areas to identify needs for repairs or renovations. Coordinate with vendors on repairs when necessary. Maintain cumulative records of all work completed.
- Coordinate and follow-up on janitorial, HVAC, electrical, plumbing, lighting, flooring, signs, pest control, landscaping, fencing, and painting work to ensure vendors are achieving our standards and expectations. Where applicable, coordinate work with the landlord responsible for maintenance.
- Perform handyman tasks such as minor repairs, furniture assembly, and general maintenance as needed.
- Oversee purchasing, inventory, and storage management of facility supplies and equipment, ensuring cost efficiency and timely availability.
- Assist with preparation for on-site visits and facility evaluations.
- Serve as a key facilities contact during emergencies (e.g., power outages, equipment failure, fire drills, evacuations, and disaster response), ensuring safety protocols are followed and supporting continuity of operations.
- Coordinate facilities support and operation logistics across all MCHWC sites.
Mobile Clinic Van:
- Operates, sets-up and secures mobile dental unit in safe manner in accordance with Chief Dental Officer.
- Assures van is maintained and all systems are functioning properly. Schedules routine maintenance, repair and cleaning for the van. Reports van maintenance problems to Operations Director and Chief Dental Officer in a timely way to minimize disruption in van activities.
- Communicates maintenance and cleaning needs; checks completion and keeps logs of such activities up to date.
- Develops appropriate systems and checklists to operate equipment safely and effectively.
- Performs clerical functions as needed.
- Follow CDC guidelines to ensure compliance with current health and safety regulations.
Preferred Qualifications
- 5+ years of semi-skilled or higher-level experience in trades, building maintenance, or construction
- Working knowledge of power, hand tools, and heavy equipment
- Ability to plan and direct the work of skilled or semi-skilled workers and other trade professionals.
- Ability to train, mentor, coach, and develop skills of other staff members.
- Ability to comprehend, analyze, and interpret more complex and technical documentation
- Ability to solve problems and provide several options for resolution
- Must be able to provide proof of Valid driver's license and a clean driving record
- Must be able to work independently with little or no supervision
- Must be able to multitask and work in a fast paced-team structured environment
- Basic computer skills with the ability to effectively communicate within the company's software and email programs
Bonus Points:
- Specialty trade certificates, degrees, or specialized training in facilities management or project management
- Forklift license
- Plumbing, HVAC, and/or electrical knowledge
Qualification Requirements:
Education and/or Experience:
- 5 years (minimum) of experience in direct Facilities Coordination
- Must have a valid California Drivers License, transportation, and auto insurance
Language Skill:
- Excellent oral and written communication skills.
- Ability to communicate with staff at all levels of MCHWC.
- Must be able to write and communicate program’s successes to diverse audiences.
Reasoning ability:
- Ability to solve practical problems and deal with a variety of concrete variable in situations where only limited standardization exists.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
- Strong ability to organize, plan, track and report.
- Must be able to effectively manage multiple projects in a timely manner and frequently make expedited adjustments when necessary.
- Must possess critical thinking and data analysis skills.
REQUIRES FULL COVID-19 VACCINATION
TRAVEL REQUIREMENTS: Frequent need to utilize personal transportation to conduct site visits, and attend meetings and events.
Work Environment:
The noise level in the work environment is usually moderate.