Open and close cases (includes obtaining signed contracts and authorizations from the client, gathering initial case details, requesting final invoices, circulating closing documents)
Prepare and send legal and administrative correspondence (including communications with clients)
Format, finalize, and proofread all work products from attorney sent via dictation, hard copy, and/or email
Make travel arrangements for attorney as needed
Receive and manage incoming phone calls, voicemails, and emails
Receive and manage incoming mail and service documents and handle or route appropriately
Order and save investigation reports and/or medical records for cases
Transcribe all dictation in a timely manner
Maintain attorney’s calendar (Outlook/Compulaw) for all SOLs, reminders, tentative rulings, appointments, depositions, and verify coverage. Coordinate with master calendar clerk
Create, maintain, and organize hard and electronic files
Save all incoming documents, deposition transcripts, reports, etc. to the appropriate folder/file and route accordingly
Prepare and file all Complaints at the appropriate court, serve on all defendants and file POS
Upon receipt, save and then forward discovery onto attorney, assigned paralegal, and clients
Schedule CourtCall, Zoom, or in-person appearances for cases
Coordinate and confirm deposition dates, arrange CSR, and if needed, videographer, interpreter
Contact Courts as needed to obtain motion hearing dates, verify local rules, and/or special requirements
Type, gather supporting documents, organize, and execute filing of all motions and oppositions as instructed by the attorney (including tables of contents and tables of authorities, exhibits)
Draft, prepare and file all pleadings (hard copy or electronically) at the proper court in a timely manner
Trial preparation including preparation of trial binders, exhibits, blow-ups, scheduling experts, MILs, CACI jury instructions, etc.
Experience you will need:
College degree preferred
3-5+ years of litigation experience, plaintiff experience with personal injury, Mass Tort, and medical malpractice is a plus
Strong familiarity with Code of Civil Procedure rules and requirements
Knowledge of court filing requirements, including experience with e-filing in state and federal court
Strong software skills, knowledge (MS Office Suite) and calendaring
Exceptional communication and attention to detail
Strong project and task management skills
Highly detail-oriented and able to manage multiple high-volume priorities in a fast-paced environment
Ability to work with diverse personalities within various levels of the organization
Well-developed interpersonal and client relation skills