POSITION / TITLE: Senior Accountant (Hybrid / 3 days in office)
RESPONSIBLE TO: Controller
LOCATION ADDRESS: 2142 Jerrold Ave., San Francisco CA 94124
ABOUT MOWSF:
Meals on Wheels of San Francisco (MOWSF) is committed to the belief that all seniors have the right to live independently with dignity and respect in their own homes for as long as it is safely possible. It is our mission to provide isolated homebound seniors in San Francisco with nutritious meals, daily human contact, and supportive services to prevent their premature institutionalization.
The food, companionship, safety checks, and other support we provide are vital services for seniors who want to continue living in their own homes but cannot shop or prepare meals for themselves. Our network of drivers, social workers, nutritionists, community partners, volunteers, donors, and advocates are a formidable force against senior neglect and malnutrition. We believe in delivering more than a meal - we are nourishing the whole person.
As the largest provider of home-delivered meals in the city, MOWSF delivers more than 2.5 million meals annually to more than 3,800 seniors in every neighborhood of San Francisco, as well as parts of San Mateo County. Our HQ office and our Production kitchen are on the same block in the Bayview neighborhood.
POSITION SUMMARY:
The Senior Accountant reports to the Controller and plays a key role in managing day-to-day accounting operations. The role requires someone who can work independently to maintain the general ledger, ensure an efficient and accurate month-end close, manage accounts receivable and payable, post journal entries, and reconcile key balance sheet accounts with a focus on process improvement and leveraging technology and tools. The ideal candidate is detail-oriented, proactive, and well-versed in nonprofit accounting standards and internal controls. The position supervises one Accounting Associate.
KEY RESPONSIBILITIES:
Manage the recording of day-to-day transactions, working with the Accounting Associate. This includes accounts payable, cash receipts, revenue and receivables, credit card transactions, and payroll journals—with proper documentation and approvals.
Preparation of month-end journal entries and complete balance sheet reconciliations (prepaids, accruals, fixed assets, deferred revenue, payroll-related accounts); maintain accurate supporting schedules, identify and adjust as needed.
Ensure proper revenue recognition across various revenue streams, ensure proper capital and expense recognition, monitor cash and investment balances.
Partner with the Development team to reconcile donation activity between Salesforce and Sage Intacct; process revenue transactions with accurate coding, complete support, and successful ERP synchronization.
Review documentation and prepare monthly invoices and deferred revenue for government contracts. Ensuring proper supporting data and approvals are received and retained.
Ensure accounting transactions comply with federal, state, and local funding requirements, including 2 CFR Part 200 Uniform Guidance. Support cost allowability determinations, proper cost classification, record retention, and preparation of schedules and documentation for audits and grant reporting.
Manage fixed assets, including capitalization, placement into service, and retirements in coordination with Facilities. Ensure proper recognition of depreciation expense and perform balance sheet reconciliation of fixed asset accounts.
Monitor daily cash activity and oversee deposits, receipts, and bank transfers; ensure appropriate tracking of restricted funds. Perform bank reconciliations.
Oversee the accounts payable workflow, approve bills, ensure timely/accurate payments, proper coding, and adherence to policies. Identify and implement process improvements and efficiencies. Approve vendor setups; manage 1099 reporting and W-9 compliance.
Process and review corporate credit card reports and payments, ensuring compliance with organizational policies and supporting credit card holders as needed.
Support the implementation of technical tools and integration to enhance usability and drive efficiencies with current accounting processes. This can include implementing ACH payments, online banking integrations, and synchronization with Sage Intacct.
Assist with audits, external reviews, government filings, and business registration requirements.
Serve as the organization’s Sage Intacct administrator and functional resource for accounting processes, reporting, and system improvements. Identify ways to better leverage Sage Intacct for reporting, analysis, and processing of allocations.
QUALIFICATIONS & PERSONAL CHARACTERISTICS:
Seven+ years of progressive accounting experience; at least 2 years in a nonprofit environment preferred.
Strong knowledge of nonprofit GAAP; experience with federal, city, and county funding regulations is a plus.
Proficiency with Sage Intacct or similar accounting systems required; experience with donor databases (e.g., Salesforce) preferred.
Advanced Excel skills and comfort working with financial reporting tools and large data sets.
Excellent organizational, analytical, and communication skills.
Ability to meet deadlines, manage multiple priorities, and collaborate effectively across teams.
Bachelor’s degree in accounting or finance preferred, or related field, CPA a plus.
Demonstrate a deep and genuine connection and commitment to the MOWSF mission to ensure operational success so no senior is hungry or alone.
HOURS & BENEFITS:
This is a full-time salaried (exempt) position based on a 40-hour work week and offers partial hybrid work options after 30 days of employment.
MOWSF provides company paid medical, dental, vision, life and long-term disability insurance, (100% paid for employee coverage; MOWSF covers 50% of dependent coverage).
Our 403b plan includes a 3% discretionary contribution for all eligible employees after 90 days of employment.
Vacation leave begins accruing upon hire at a rate equivalent to 15 days (120 hours), In addition to two personal holidays. Employees also accrue up to nine days of sick leave for personal or family medical needs. We observe a total of 10 holidays annually. For a full summary of employee benefits, please contact the Human Resources department.
Meals on Wheels, SF is committed to workforce diversity. Qualified applicants will receive full consideration without regard to age, race, color, religion, gender, sexual orientation or national origin. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.