Location: San Francisco, CA, US. This is a hybrid role requiring a few days per week of regular in-person attendance at the office.

Schedule: Full-Time | Monday–Friday | 9:00am–6:00pm

The Internet Archive is a non-profit library, headquartered in San Francisco, with an ambitious mission: to provide universal access to all knowledge—the books, web pages, audio, television and software of our shared human culture. Our 90 engineers, archivists, librarians, and team members have built one of the top 300 websites in the world, https://archive.org/. The Internet Archive digitizes thousands of books a day and collects a hundred million web pages a week. In its 25+ years, it has built one of the largest digital libraries in the world by working with hundreds of national and international libraries, archives, museums, universities, and non-profits.

The Internet Archive is seeking a Senior Accountant/Financial Analyst to join our Finance team and support the financial operations of a mission-driven nonprofit dedicated to universal access to knowledge. Reporting to the Director of Finance, this role manages core accounting functions, strengthens internal controls, leads grant and donation accounting, and contributes to continuous process improvement.

Key Responsibilities

Accounts Receivable & Payable

Prepare customer and partner invoices; record electronic donations and payments.
Support A/P processing, expense reviews, payroll and bank reconciliations, and credit card analysis.
Assist with cash planning and expenditure forecasting.

Financial Controls & Compliance

Maintain and monitor internal controls across bank accounts, petty cash, credit cards, A/R and A/P.
Identify discrepancies and ensure timely resolution.
Support audit preparation and documentation needs.

Grant Management

Oversee financial management of federal, state, and private grants.
Develop and monitor grant budgets and ensure compliance with grantor requirements.
Prepare accurate grant financial reports; manage billing and receivables; conduct time and effort reporting.

Donations & Revenue Accounting

Record and reconcile all donations, pledges, and fundraising revenue.
Ensure proper classification of restricted/unrestricted funds.
Maintain data integrity between CRM and the general ledger.

Additional Contributions

Support adoption of cloud accounting/ERP systems.
Represent the Finance Department as needed and contribute to ongoing process improvements.
Other duties as assigned by the Director of Finance.

Qualifications

Bachelor’s degree in Accounting or Finance (required)
5+ years of accounting or finance experience (required)
Strong experience with QuickBooks Premier or Enterprise (required)
Proficiency with Google Workspace, Microsoft Office, and Zoom
Deep understanding of GAAP, internal controls, month-end close, and audit processes
Strong communication skills with the ability to explain financial concepts to non-finance stakeholders
Nonprofit experience preferred but not required

Work Environment

Hybrid role requiring some on-site days per week at the Internet Archive headquarters in San Francisco, CA. Standard office environment with moderate physical activity (standing, walking, lifting up to 30 lbs). Reasonable accommodations available.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Benefits & Perks

The Internet Archive works with Open Staffing Foundation to recruit, hire and retain staff. Open Staffing Foundation offers a comprehensive benefits package, including PTO, paid holidays, medical, dental, and vision benefits, health savings and flexible spending accounts, commuter benefits, short-term and long-term disability coverage, and a 401(k). Relocation assistance is not provided.

___________________________

At the Open Staffing Foundation, we believe our best work happens when diverse perspectives come together. We strongly encourage applications from individuals in groups underrepresented in the tech and library industries. We are proud to be an equal-opportunity employer, committed to fair employment practices regardless of race, color, religion, national origin, age, sex, marital status, ancestry, disability, genetic information, veteran status, gender identity or expression, sexual orientation, or any other characteristic protected by federal, state, or local law.

We also aspire to make the online job application process accessible to any and all users. If you have a disability that impacts your ability to complete the application process, and would like to request assistance or accommodation, please contact us: info@archive.com

Lastly, pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records.

Senior Accountant/Financial Analyst

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