Staff Accountant

Job Title: Staff Accountant 

Employer: Pomeroy Recreation and Rehabilitation Center

Department: Admin

Reports To: CFO and Accounting Manager

Employment Status: Full-time

Starting Rate: $33 - $35/hour

 We take care of our team so you can do your best work. Here’s a look at the comprehensive benefits package we offer:

Health & Wellness

• Medical Coverage: Up to 100% premium coverage for employees and 25% for dependents.
• Medical Expense Reimbursement Plan (MERP): Extra support to help cover out-of-pocket medical costs.
• Dental Insurance: 100% coverage for employees and 25% for dependents.
• Vision Insurance: 100% coverage for employees and 25% for dependents.
• Flexible Spending Account (FSA): Pre-tax dollars to use toward eligible healthcare expenses.

Financial Security & Future

• 403(b) Retirement Plan: Save for your future with our tax-advantaged retirement program.
• Life & AD&D Insurance: $50,000 basic coverage, 100% employer-paid.
• Long-Term Disability (LTD): Protection and peace of mind in the event of an extended illness or injury.

Work-Life Balance

• Time Off: Robust paid time off package, including Holidays, Vacation, Sick Leave, and PTO for eligible employees.

Position Summary: We are seeking a detail-oriented, proactive, and organized Accounting Specialist to join our finance team. In this role, you will play a critical part in our daily financial operations, managing everything from accounts payable, accounts receivable and banking reconciliations to general ledger maintenance and audit preparation. Reporting directly to the CFO and Accounting Manager, you will have a unique opportunity to gain well-rounded accounting experience in a supportive environment. 

DUTIES AND RESPONSIBILITIES:

Accounts Payable & Receivable

• Invoice & Payment Processing: Process invoices, create and print checks utilizing QuickBooks, and manage the daily listing and deposits.
• Issue Resolution: Proactively research, track, and resolve accounts payable discrepancies and vendor inquiries.
• AR Support: Assist with billing, preparing monthly invoices, and generating accounts receivable aging reports as needed. Post payments and resolve accounts receivable discrepancies and customer inquiries.
• Documentation: Maintain organized accounts payable files, ledgers, journals, receipts, and records (including copying, scanning, sorting, and mailing).

Banking & Reconciliations

• Daily Banking: Monitor and download weekly banking transactions, report daily bank balances, and resolve discrepancies in Positive Pay.
• Bank Reconciliation: Prepare comprehensive monthly bank reconciliations.
• Credit Card Management: Reconcile daily credit card transactions; download monthly corporate credit card statements, match them to receipts, and record them to the general ledger.
• System Management: Print and distribute monthly AP reports and execute the closing of system accounts receivable and payable.

General Ledger & Financial Reporting

• Journal Entries & Analysis: Prepare journal entries, reconcile accounts (including accounts payable, accounts receivable, facility rental activities, monthly benefits etc), and perform budget-to-actual analysis.
• Asset Tracking: Maintain accurate fixed asset and depreciation schedules.
• Payroll Support: Assist with the processing of bi-weekly payroll on an as-needed basis.

Audit & Year-End Support

• CFO Support: Work closely with the CFO on various accounting projects and preparation for      the annual financial statement audit.
• Schedules & Tax Filings: Prepare month-end reconciliation schedules, year-end audit schedules, and assist with year-end tax filings (including Form 1099 and Form 571-L).

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. Possess ability to perform and teach basic mathematical skills, operations using units of American money, and weight, volume and distance measurements. Demonstrate the ability to problem solve practical problems and deal with an array of concrete variables in situations where only limited standardization exists. 

•  Minimum 2 Years of Accounting or related experience 
•  Degree in Accounting or related schooling
•  Strong Computer and Excel Skills are required
•  Advance QuickBooks hands on experience
•  Excellent time and project management skills
•  Team player, ability to jump right in 
•  Willing to be trained and eager to learn Accounting
•  Ability to work independently on projects with little to no oversight
•  Criminal Record Clearance required

COMPETENCIES:

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in-group problem solving situations; Uses reason even when dealing with emotional topics.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequently required to stand, walk, and sit
• Frequently required to utilize hand and finger dexterity
• Frequently required to climb, balance, bend, stoop, kneel or crawl
• Frequently required to talk or hear
• Occasionally utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
• Occasionally required to lift/push/carry items less than 25 pounds/ up to 25 pounds/ 
• Occasionally loud noise